Privacy Policy | PHOENIX Expo

Datenschutzerklärung - Privacy Policy - nach DSGVO

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

Phoenix Entertainment Veranstaltungs GmbH
Robert – Guthmann – Str. 13, 15713 Königs Wusterhausen / OT Niederlehme

Fon: +49 (30) 814 510 0
Mail: order@phoenixexpo.berlin
Web: phoenixexpo.berlin

II. Name an address of the data protection officer

The data protection officer of the controller is:

Rechtsanwalt Swen Reißig, Klier & Ott GmbH
Steuerberatungsgesellschaft, Rechtsanwaltsgesellschaft
Reinhardtstr.52, 10117 Berlin

Tel. 030 – 27 57 14 00, Fax 030 – 27 57 14 029
E-Mail: reissig@klier-ott.de I www.klier-ott.de

III. General information on data processing

1. Scope of processing of personal data
In principle, we process personal data of our users only to the extent necessary to provide a functioning website as well as our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in cases where prior consent is not possible for real reasons and the processing of the data is permitted by statutory provisions.

2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 bed. a EU General Data Protection Regulation (GDPR) as the legal basis.
In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 bed. b GDPR as the legal basis. This also applies to processing operations necessary for the implementation of pre-contractual measures. Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 bed. c GDPR as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 bed. d GDPR as the legal basis. If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 bed. f GDPR as the legal basis for processing.

3. Data deletion and storage duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by European or national legislators in EU regulations, laws or other regulations to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion of a contract or for the performance of a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing
Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data are collected:
1.1. Information about the browser type and the version used
1.2. The user’s operating system
1.3. The Internet Service Provider of the User
1.4. The IP address of the user
1.5. Date and time of access
1.6. Websites from which the user’s system accesses our website
1.7. Websites accessed by the user’s system via our website
1.8. The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.

2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 bed. f GDPR.

3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must be stored for the duration of the session. The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1 bed. f GDPR.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the event of the collection of data for the provision of the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after seven days at the latest. Additional storage is possible. In this case, the IP addresses of the users are deleted or altered so that an assignment of the calling client is no longer possible.

5. Possibility of objection and removal
The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. There is therefore no possibility of objection on the part of the user.

V. Use of cookies

1. Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. If a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is accessed again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.
The following data is stored and transmitted in the cookies:
1.1. Language settings
1.2. Log-in information
We also use cookies on our website that enable us to analyse the browsing behaviour of users.
In this way, the following data can be transmitted:
1.1. Entered search terms
1.2. Frequency of page views
1.3. Use of website functions
The data of the users collected in this way are pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users.
When accessing our website, users are informed by an information banner about the use of cookies for analysis purposes and referred to this privacy policy. In this context, a notice is also given on how to prevent the storage of cookies in the browser settings.
When accessing our website, the user is informed about the use of cookies for analysis purposes and their consent to the processing of the personal data used in this context is obtained. In this context, a reference is also made to this data protection declaration.

2. Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 bed. f GDPR.

3. Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this, it is necessary that the browser is recognized even after a page change.
We require cookies for the following applications:
3.1. Catalogue order
3.2. Acceptance of language settings
3.3. Memorizing search terms
The user data collected by technically necessary cookies is not used to create user profiles.
The use of analytics cookies is for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus continuously optimize our offer.
These purposes also include our legitimate interest in the processing of personal data pursuant to Art. 6 para. 1 bed. f GDPR.

4. Duration of storage, possibility of objection and removal
Cookies are stored on the user’s computer and transmitted from it to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.
The transmission of Flash cookies cannot be prevented via the settings of the browser, but by changing the settings of the Flash player.

VI. Contact form and e-mail contact

1. Description and scope of data processing
A contact form is available on our website, which can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored. These data are:
1. Name
2. E-mail address
At the time the message is sent, the following data is also stored:
1. IP address of the user
2. Date and time of registration
Your consent for the processing of the data is obtained as part of the sending process and reference is made to this privacy policy.
Alternatively, you can contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be stored.
In this context, the data will not be passed on to third parties. The data will be used exclusively for the processing of the conversation.

2. Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 bed. a GDPR.
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 bed. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 bed. b GDPR.

3. Purpose of data processing
The processing of personal data from the input mask serves us solely to process the establishment of contact. In the event of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.
The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been finally clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of objection and removal
Users have the option to revoke their consent to the processing of their personal data at any time. If the user contacts us by e-mail, he or she may object to the storage of his or her personal data at any time. In such a case, the conversation cannot be continued.
All personal data stored in the course of contacting us will be deleted in this

VII. Rights of the data subject

If your personal data are processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. Right of access

You may request confirmation from the controller as to whether personal data concerning you are being processed by us.
If such processing takes place, you may request the following information from the controller:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data that are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if specific information is not possible, criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the source of the data, where the personal data are not collected from the data subject;
(8) the existence of automated decision-making including profiling pursuant to Art. 22 para. 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information about whether your personal data is transferred to a third country or to an international organisation. In this context, you may request to obtain the appropriate warranties acc. Art. 46 GDPR to be informed in connection with the transfer.

2. Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller shall make the correction without delay.

3. Right to restriction of processing
Under the following conditions, you may request the restriction of the processing of personal data concerning you:
(1) if you dispute the accuracy of the personal data concerning you for a period that allows the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse the erasure of the personal data and instead request the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of processing, but you need it to assert, exercise or defend legal claims, or
(4) if you object to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet clear whether the legitimate reasons of the controller outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
If the restriction of processing has been restricted according to the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure
(a) Obligation to erase
You may request the controller to delete your personal data without undue delay and the controller is obliged to delete such data without undue delay if one of the following reasons applies:
(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent, on which the processing is based according to. Art. 6 para. 1 bed. a or Art. 9 para. 2 beds. a GDPR, and there is no other legal basis for processing.
(3) They shall lay down in accordance with the provisions of the Art. 21 para. 1 GDPR object to the processing and there are no overriding legitimate grounds for the processing, or you file an objection pursuant to Art. Art. 21 para. 2 GDPR objection to processing.
(4) The personal data concerning you have been unlawfully processed
(5) The erasure of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you has been collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR.
(b) Information to third parties
Has the controller made public the personal data concerning you and is he acc. Art. 17 para. 1 GDPR shall take appropriate measures, including technical measures, taking into account the available technology and the costs of implementation, to inform data controllers who process the personal data that you, as the data subject, have requested them to delete all links to such personal data or copies or replicas of such personal data.
(c) Exceptions
The right to erasure does not exist if processing is necessary
(1) to exercise the right to freedom of expression and information;
(2) for the fulfilment of a legal obligation requiring processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) on grounds of public interest in the field of public health pursuant to Art. 9 para. 2 beds. h and i as well as Art. 9 para. 3 GDPR;
(4) for archival purposes in the public interest, for scientific or historical research purposes or for statistical purposes pursuant to Article 4 (1) of the EC Treaty. Art. 89 para. 1 GDPR, to the extent that the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of such processing, or
(5) to assert, exercise or defend legal claims.

5. Right to information
If you have exercised your right to rectification, erasure or restriction of processing against the controller, the controller shall be obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right vis-à-vis the controller to be informed about these recipients.

6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. In addition, you have the right to transfer this data to another controller without hindrance from the controller to whom the personal data have been provided, provided that:
(1) processing based on consent acc. Art. 6 para. 1 bed. a GDPR or Art. 9 para. 2 beds. a GDPR or on a contract acc. Art. 6 para. 1 bed. b GDPR is based on and
(2) Processing is carried out by means of automated procedures.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, insofar as this is technically feasible. The freedoms and rights of other persons may not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection
You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you which is based on Art. 6 para. 1 bed. e or f GDPR, object; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you, unless it can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
In connection with the use of information society services – notwithstanding Directive 2002/58/EC – you have the possibility to exercise your right to object by means of automated procedures using technical specifications.

8. Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

9. Automated decision-making in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect against you or similarly significantly affects you. This shall not apply if the decision:
(1) is necessary for the conclusion or performance of a contract between you and the controller,
(2) is permitted by Union or Member State legislation to which the controller is subject and such legislation includes appropriate measures to safeguard your rights and freedoms and legitimate interests; or
(3) with your express consent.
However, these decisions may not relate to special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 beds. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms as well as your legitimate interests.
With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, including at least the right to obtain the intervention of a person on the part of the controller, to present his or her own point of view and to challenge the decision.

10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your place of residence, your place of work or the place of the alleged infringement, if you believe that the processing of your personal data violates the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.